REX Registration – Simplifying Export Certification for Preferential Tariffs
Table of Contents
Overview of REX Registration
The Registered Exporter System (REX) is a certification mechanism introduced by the European Union (EU) to simplify the process of certifying the origin of exported goods. Implemented as part of the EU’s Generalized System of Preferences (GSP) since January 1, 2017, REX allows exporters to self-certify the origin of goods via statements on origin rather than relying on third-party certificates issued by authorities.
REX is designed to reduce the administrative burden on exporters, lower costs, and speed up customs procedures by enabling exporters to prove preferential origin themselves. Exporters registered in the REX system receive a unique REX number which they must quote on their commercial documents for shipments claiming preferential tariff treatment under GSP and other trade agreements.
The scheme aligns with India’s Foreign Trade Policy (FTP) and Handbook of Procedures (HBP) provisions promoting ease of exports and compliance with international trade norms. Exporters benefit from streamlined operations and greater control over origin declarations while fulfilling requirements of jurisdictions recognizing REX.
Who Needs REX Registration?
REX registration is essential for exporters seeking to claim preferential tariff benefits under the GSP schemes of the European Union and other countries adopting REX. This applies primarily to:
- Exporters, manufacturers, or traders in India engaged in shipping goods to the EU and other REX-participating countries.
- Exporters who want to self-certify goods’ origin rather than obtaining Certificates of Origin (COO) from authorities.
- Small, medium, and large businesses wishing to reduce costs and administrative steps linked to origin certificates.
- Businesses with valid Import Export Code (IEC) recognized by the Directorate General of Foreign Trade (DGFT).
- Exporters who are not on the Denied Exporter List (DEL) maintained by DGFT, ensuring eligibility and compliance.
REX registration is voluntary but necessary for exporters aiming to leverage reduced or zero tariffs on goods exported under preferential trade agreements recognized by REX.
Key Benefits of REX Registration
- Self-Certification: Exporters certify the origin of their goods themselves, avoiding delays and costs of obtaining certificates from authorities for every shipment.
- Simplified Processes:Reduces paperwork and administrative burdens related to certification of origin.
- Cost Savings: Eliminates fees and procedural costs linked to traditional Certificates of Origin.
- Increased Market Access: Facilitates exports to the EU under preferential tariffs, making products more competitive.
- Enhanced Compliance: Ensures adherence to EU rules of origin and trade agreements through verified registration.
- Long-Term Validity: Exporters retain their REX number indefinitely unless revoked or modified.
- Transparency and Verification: Customs authorities and business partners can verify exporter registration and validity online.
- Wide Adoption: Many countries beyond the EU recognize REX, expanding exporters’ global trade opportunities.
These benefits collectively help exporters reduce barriers, gain trust, and capitalize on tariff preferences efficiently.
Procedure for REX Registration
The registration process involves the following key steps:
- Pre-Application: Exporters fill out an online pre-application form on the EU Customs REX portal providing preliminary information.
- Application Form Submission: Complete the REX application form as per Annex 1 to Appendix 2C of the Foreign Trade Policy.
- Document Preparation: Submit necessary documents supporting company existence, IEC number, and address proofs.
- Submission to Competent Authority: Deliver the signed physical application along with documents to the regional DGFT office or designated competent authority in India.
- Verification: The authority verifies the information, ensuring the exporter is reliable, functional, and not on the Denied Exporters List.
- Issuance of REX Number: Successful applicants receive a unique REX number along with registration and validity details.
- Use of REX Number: Exporters use this number on shipment documents to self-certify origin and claim preferential tariffs.
The entire process is free of charge and typically takes a few weeks depending on documentary completeness and authority response. Exporters must also ensure authorized signatories are identified to sign statements of origin
Documents Required for REX Registration
A duly signed application form (2 copies) on the company’s letterhead.
Valid Import Export Code (IEC) certificate issued by DGFT.
Proof of existence such as Registration of Company (RoC) certificate or VAT/TIN/Telephone bill or any Government-issued document with company address.
Undertaking on authorized signatories who can sign statements on origin.
PAN card of the company or proprietor.
Bank details for verification purposes.
Declaration of not being on the Denied Exporters List (DEL).
Update and Compliance for REX
Once registered, exporters have obligations to comply with REX rules:
- Exporters must keep copies of all statements on origin and supporting documents for three years from the end of the calendar year of issuance.
- Any change in company details (address, signatories, name) must be promptly reported to the competent authority to update registration.
- Exporters must accept audits and verifications by authorities regarding manufacturing and accounting processes related to origin claims.
- Revocation of REX registration can occur due to non-compliance or fraud; exporters can appeal or reapply if registration is revoked.
- Exporters must always ensure accurate self-certification to maintain benefits and avoid customs penalties.
Adhering to these compliance requirements safeguards registration validity and preferential trade advantages.
Why Choose Us for REX Registration?
- Specialized Expertise: Deep understanding of REX system, EU trade rules, and India’s export regulations.
- End-to-End Support: Assistance from application preparation through competent authority liaison and post-registration compliance.
- Time-Efficient Service: Minimize delays with accurate submissions and follow-ups.
- Cost-Effective Solutions: Quality service with transparent pricing and no hidden fees.
- Compliance Assurance: Constant updates on regulatory changes and audit preparedness to ensure uninterrupted benefits.
- Trusted Partner: Years of experience helping Indian exporters gain strategic advantages in global trade.
Our tailored guidance simplifies REX registration so exporters focus on growing their business globally.
Frequently Asked Questions (FAQs)
What is REX registration?
REX (Registered Exporter System) allows exporters to self-certify origin of goods to claim preferential tariffs under the EU GSP.
Who needs REX registration?
Any Indian exporter shipping to the EU or REX-adopting countries who wants to avail preferential tariff benefits.
How do I apply for REX registration?
Submit a REX application with required documents to DGFT regional authority after completing the online pre-application on EU portal.
Are there any fees for REX registration?
No, REX registration is free of charge.
How long is REX registration valid?
REX registration is valid indefinitely unless revoked or data changes require updates.
What are exporter obligations under REX?
Exporters must maintain proper records, report changes promptly, and cooperate with audits by competent authorities.
You may appeal or reapply for registration; revoked REX numbers cannot be reissued.
You may appeal or reapply for registration; revoked REX numbers cannot be reissued.